Body Language That May Have Different Meanings In Different Cultures The Mechanics of Communication

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The Mechanics of Communication

To formulate powerful communication statements and convey your message with influence, you must first step back and analyze the mechanics of communication.

So what are the mechanics of communication?

The mechanics of communication are often used in communication training to explain how communication works on a technical level. This concept is also very helpful in raising awareness of how you communicate and probably not something you would normally think about.

Communication can be divided into three core areas.

  1. The Communication Components
  2. The Communication Message
  3. The Communication Process

Let’s explore each of these areas.

1. The Communication Components

The components of communication divide into 3 points.

They are words, tone and non-verbal, or commonly referred to as body language. They all take up a certain percentage of the message meaning.

According to some experts, words equal about 7% of the message, tone 35% and non-verbal 58%. I think it can vary depending on the context of the communication, but the interesting point here is how few words contribute to the overall percentage amount. How much time do you spend getting your words right, when the other two components weigh far in their contribution to the meaning of the message.

Next time you’re in an important face-to-face conversation with someone, become more aware of how you sound and what your body language adds to the meaning of the message.

2. The Communication Message

Based on the components, we can now look at the next area, the communication message. When you have a face-to-face dialogue, the message can be separated into 2 independent parallel messages that are sent.

The information message and the emotional response message.

The informational message consists of the words and facts, while the emotional response message consists of the emotions you convey in the message. This explains why a communication message can sometimes lead to misunderstanding and incongruence. How often have you spoken to someone who uses all the right words, but you receive a different emotional response message. For example, you may have experienced this common thought “What they say sounds good, but I don’t know what it is. I just don’t trust them.” Another example could be when someone tells you what they see you want to hear, but on an emotional level you just don’t feel comfortable with the emotional responses you receive. Something doesn’t fit.

Most people have not been taught how to communicate about some of the underlying feelings they experience. This would explain why people focus more on the information part of the message because it seems easier. Part of this is probably cultural conditioning, the other part is most people have never learned how.

Next time you are in a conversation, become more aware of what feelings you are experiencing during the communication. If you start to feel uncomfortable or unsure, just slow down the communication and ask more questions to help clarify what is really being said. Don’t just rely on their informational message for the meaning.

3. The Communication Process.

The third core area of ​​communication relates to the systematic way in which communication works.

Simply explained there are 3 steps.

1. Produce and send the message

2. Reception and interpretation of the message

3. Giving and receiving feedback.

Most people do this naturally, so the suggestion is to become more strategic and aware of using the 3rd point of feedback. Use more questioning techniques to help get the correct meaning, for example.

In Summary

Connecting all three points here into something practical is what I propose.

Next time you’re communicating with someone face-to-face, focus on becoming more reflective in your style by asking more questions or paraphrasing to gain clarity. Doing more of these helps to slow down the communication to give you more time to identify some of the drivers that may be forming in-congruent emotional response messages, as well as to check the non-verbal expressions they are sending.

Analyzing the Mechanics of Communication may seem like a lot more effort and work when you’re talking to someone, but if you stick with it, you’ll be surprised at how easy it becomes to go deeper with people. Which is sometimes necessary to enter into more honest and open communication.

I hope you enjoyed this article on communication skills training and good luck in improving your communication.

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